The fundamental part of any business, especially wholesale business is managing accounts. If you have experience of accounting then there would be no problems. On other hand, if you have never dealt with accounting and financing stuff then things will get difficult for you. However, thanks to technological advancement that now there is a wide range of software available in market, which offer all kinds of accounting and finance services. The account managing software will be useless unless you know exactly what your accounts are.
What does managing accounts means
The actual meaning of managing accounts is organizing and recording payments and transactions, filing receipts and preparing invoices. When wholesale a business start growing in size, then the major factor for its success is accurate and appropriate handling of accounts and managing information. The wholesaler would need to understand a clear and easy way for entering and retrieving information easily. Managing accounts helps the supplier to easily access tax returns, monthly and yearly cash flow and profits gained on overall transactions.
All financial transactions of business are divided into different accounts, which enable the owner to see from where the money is coming and how it is being utilized. This categorization allows suppliers to easily see liabilities, assets, overhead expenditures, income, profit and loss of business. Traditionally, to manage each account, ledgers were used. However, these days the information is maintained in computerized ledgers, which are quite easy to manage.
Best way to manage accounts
To manage accounts, usually Wholesale Suppliers hire accountants and make them responsible for all or some accounting responsibilities. However, many newly established companies are unable to afford expenses of an accountant or they prefer to save money, so they adopt the alternate to do accounting activities themselves. Accounting is a valuable skill and worth learning as it put the entrepreneur on a strong position to make financial decisions efficiently and effectively. Although, getting full expertise of accounting is quite difficult for a person of another field but getting know how of basics of accounting is necessary for wholesale suppliers. Another way to manage accounts is to get accounting software that can do all the activities of an accountant. Accounting software is very reliable with user-friendly interface, which enables even a nonprofessional to easily operate it.
When to update accounts
One cannot say for sure that when to update accounts. It all depends on the value, type and frequency of the payments and transactions that the wholesale business is dealing with. Most of the business owners opt to update their accounts on weekly, bi-monthly or monthly basis. If you are a small wholesaler and do transactions on daily basis then it becomes quite difficult to update the transactions as they occur. On other hand if you are a big wholesaler or distributor and deals with big Wholesale Products lot, then it would be necessary to update accounts as transactions happen, as you will need to produce invoices at the point of sale.
Buying accounting software
There are many kinds and packages of accounting software. It depends on your needs and type of business. Automatically create invoices is a software which automatically generate invoices at the point of sale and when payment is made. If the payment is postponed then the deadline will be printed. Automatic double entry bookkeeping is a very useful and handy software as it balances your accounts with no need to enter transaction on other accounts as it automatically do that. There are also many other software which enable the wholesale suppliers to monitor cash flow, calculate VAT, generate payrolls and financial records.

Author's Bio: 

William King is the director of B2B wholesale Suppliers, Wholesale Distributors, Wholesale Products and Wholesalers. He has 18 years of experience in the marketing and trading industries and has been helping retailers, entrepreneurs and startups with their product sourcing, promotion, marketing and supply chain requirements.