What steps have you taken to assure yourself new hires make a successful transition into your organization?

Failure to adequately address this issue could result in the loss of a potentially good employee, a waste of training dollars or the threat of legal action from dismissals. Let’s review important steps managers can follow to provide new employees with a strong opportunity to contribute and remain employed.

Clearly identify on-the-job skills required. To better focus on hiring the right person, be very clear what each job position is expected to accomplish. Before you conduct the first interview, sit down and detail each responsibility and the skills needed to carry out these activities.

Train to build the proper skills. Few employees come to the job with all the skills needed to carry out their responsibilities. Employers must educate before they terminate. Knowing what you need up front greatly simplifies the hiring process. Consider testing prospective employees for skill level prior to hiring them.

Don’t abandon them after they are hired. If employed, don’t place them into the work place and then forget them. Observe their work. Encourage and educate at every opportunity. The time spent early in the career chain has tremendous payoff down the line. Everyone likes a little attention and, for the new, nervous employee, this is especially welcomed.

Tell them now. Feedback is a critical growth process. Tell often and tell accurately how you feel. Fine tuning skills builds employee self-motivation. Avoid accumulating your concerns until the annual performance review. That is a sure way to de-motivate and deflate.

Encourage lots of questions. The person with the most questions controls the conversation and learns the most. Ask employees questions and encourage them to ask you questions. That way, you both engage in control and learning. Any question is a good one. There are no stupid question when learning more is the reason for asking. Be patient, kind, and truthful as you address concerns. Encourage openness and support asking clarifying questions. This can be your greatest learning tool.

Design training around individual deficiencies. General training works well but customization is better. Employees are unique and have their own special needs. Design training to address these needs. Create a winning combination by raising expectations and providing customized learning opportunities.

Address training needs in performance reviews. Schedule a performance review at the end of the first quarter. Repeat a quarterly review as needed. Briefly discuss your observations of the quarter again, the training initiatives implemented and any progress or lack thereof existing. Agree on any remediation activities needed or identify other skills to develop. This review can be a real attitude booster by offering attention and special encouragement—both powerful tools.

Document! Document! Document! I cannot over stress the importance of proper documentation of observations and conversations. Review your written comments with the employee and have them sign the document as proof they were told. This is a formal process but it has great legal weight. Relying on your memory and some “Karma” to pull off an effective review of employee progress just won’t work. Put your thoughts in writing and willingly share them with employees. Lastly, be open to their feedback and willing to adjust if needed.

If you hire, train, observe, give feedback, provide remediation, and hold employees responsible and accountable, you will be managing new employees in the best possible manner. Doing your job right from the beginning prevents an ugly scene at the end. It’s a fair process that will serve you well. Can you afford to do any less?

Author's Bio: 

Billy Arcement is a professional speaker and leadership strategist who works with corporate, education and associations leaders, their employees and members to improve performance. He offers human performance safety training to his corporate clients. He is a 36-year member of the National Speakers Association. His book "Searching for Success" is published internationally. Arcement also co-authored "Journeying on Holy Ground," a book about setting life’s priorities.
Go to his website, www.SearchingForSuccess.com or contact him at 225-572-2804.